Notice of Bid/Request for Proposal

University of Florida
Project: UF-273, Harn Museum Asian Art Wing (Cultural Plaza)


The University of Florida Board of Trustees announces that Professional Services in the discipline of architecture will be required for the project listed below:

Project: UF-273, Harn Museum Asian Art Wing

(Cultural Plaza)

The intersection of S. W. 34th Street and Hull Road will become the new main entry to the University of Florida campus. Building upon this vision, the Harn Museum will be adding 16,000 – 18,000 GSF to the N. W. corner of the existing building. This space is very much needed to house the Asian art collection, which is fast growing and will include art exhibition, offices, art storage, an Asian garden and support services for this wing. The new wing will also create the opportunity to establish a second entry to the Harn Museum and give it a front door visible from the new campus entry. It is the desire of the Museum to have a new Asian Garden, which potentially could be a rooftop garden. In addition to the new wing, an attached enclosed two-level parking deck will be built to span over the existing loading dock and designed to appear as an integral part of the building.

The estimated construction budget is approximately $14,500,000 – $15,500,000 (including parking). The project will be delivered using the Construction Manager – At Risk method. Silver LEED (Leadership in Energy and Environmental Design) accreditation by the U.S. Green Building Council is mandatory.

The selected firm will provide design, construction documents and construction administration services for the referenced project. Blanket professional liability insurance will be required for this project in the amount of $2,000,000, and will be provided as a part of Basic Services. Plans and specifications for University of Florida projects are subject to reuse in accordance with the provisions of Section 287.055, Florida Statutes.

Applicants will be evaluated on the basis of their past performance, experience; personnel, design ability, references, workload, and responses to questions posed both in the shortlist and interview phases. The Selection Committee may reject all proposals and stop the selection process at any time.

Applicants desiring to provide professional services for the project shall submit a proposal only after thoroughly reviewing the facilities program, Project Fact Sheet, and other background information. The proposal shall be limited to 40 single-sided or 20 double-sided, consecutively-numbered pages, excluding cover sheet and tabs, and shall include:

1.     A Letter of Application that concisely illustrates the applicant’s understanding of the scope of services, design intent, and other goals and considerations as outlined in the Project Fact Sheet and facilities program.

2.     Company information and signed certification.

3.     A completed, project-specific “Professional Qualifications Supplement” (PQS) proposal with signed certification. Applications on any other form will not be considered.

4.     Resumes and copies of the applicant’s current Professional Registration Certificate(s) from the appropriate governing board, corporate charter(s) if applicable, LEED certification, and other pertinent credentials.

At the time of application, the applicant must posses current design Professional Registration Certificate(s) from the appropriate governing board; must be properly registered to practice its profession in the State of Florida; and, if the applicant is a corporation, must be chartered by the Florida Department of State to operate in Florida. As required by Section 287.133, Florida Statutes, an applicant may not submit a proposal for this project if it is on the convicted vendor list for a public entity crime committed within the past 36 months. The selected professional must warrant that it will neither utilize the services of, nor contract with, any supplier, subcontractor, or consultant in excess of $15,000.00 in connection with this project for a period of 36 months from the date of their being placed on the convicted vendor list.

Unsigned proposals or proposals containing expired or invalid licenses will be disqualified. Submittal materials will not be returned.

The project-specific PQS form, instructions, Project Fact Sheet, facilities program, UF Design Services Guide, UF Construction Standards, standard University of Florida Owner-Professional agreement, and other project and process information can be found on the Facilities Planning and Construction website.

Finalists may be provided with supplemental interview requirements and criteria as needed.

Provide the number of copies prescribed in the Project Fact Sheet. Submittals must be received in the Facilities Planning and Construction office by 3:00 p.m. (Local Time), on Wednesday, July 18, 2007. Facsimile (FAX) submittals are not acceptable and will not be considered.

Cydney McGlothlin

Facilities Planning and Construction

232 Stadium/P. O. Box 115050

Gainesville, FL 32611-5050

Telephone: (352)392-1256

FAX: (352)392-6378