CONTRACT NO. 000665
The Orlando-Orange County Expressway Authority requests Letters of Interest from qualified firms in connection with Construction Engineering and Inspection (CEI) services required by the Authority. Shortlist consideration will be given to only those firms who are qualified pursuant to law, and as determined by the Authority, and who have been prequalified by FDOT to perform the indicated Types of Work.
TYPES OF WORK: As a minimum, the consultant shall be prequalified by FDOT in the following types of work: Group 10.1, Roadway Construction CEI and Group 10.4, Minor Bridge and Miscellaneous Structures CEI. The consultant shall also be prequalified, on its own or through Authority-approved subconsultants, in the following work types: 10.3, Construction Materials Inspection; 10.5, Major Bridge CEI.
DESCRIPTION: The work will consist of providing CEI services related to the construction of roadway and bridge widening from six to eight basic through lanes, auxiliary lanes, and resurfacing of S.R. 408 east of Oxalis Drive to Chickasaw Trail for a distance of approximately 1.3 miles. The work will also involve CEI services related to the widening of Chickasaw Trail from 2 basic lanes to four lanes and the Chickasaw Trail bridge over S.R. 408.
LETTERS OF INTEREST SUBMITTAL REQUIREMENTS: Consultants wishing to be considered shall submit six (6) sets of a Letter of Interest package and one (1) digital copy of the entire package in “pdf” format. The letter shall be a maximum of ten (10) pages exclusive of attachments and resumes and shall be divided as follows:
Section 1. Similar Project Experience: Provide CEI project experience on no more than three current/completed projects within the past 5 years. Indicate project name, location, services provided and accurate reference names with phone numbers. All references may be checked.
Section 2. Project Approach: Provide a narrative describing the firm’s approach to delivering the CEI services. In addition to the narrative, provide a proposed project organization chart including subconsultant personnel; a matrix summarizing proposed personnel experience on similar projects including registrations/certifications; detailed resumes identifying relevant experience on similar projects. Resumes shall include no more than three client/owner references for all proposed personnel for the past 5 years and availability date for each individual.
Section 3. Prequalification Documentation: Provide copies of FDOT certifications in the work groups identified above and Florida Department of Professional Regulation registration for prime consultant and subconsultants.
Section 4. Current and Projected Workload: Indicate ability of staff to manage a CEI assignment and indicate, as a percentage, the current/projected workload of current staff. Indicate the total number of firm’s professional, technical and administrative personnel by discipline, location and office responsible for administering the contract.
Section 5. Project Team – Identify anticipated subconsultants and the roles that each will play in providing the required services. Resumes should be provided for subconsultants that may be involved in key roles;
Section 6. Office Location – The office assigned responsibility and its physical address shall be identified. It is required that the consultant have or establish an office and key staff located within the Orlando area which includes Orange, Seminole, Lake and Osceola counties.
Failure to submit any of the above required information may be cause for rejection of the package as non-responsive.
SELECTION/NEGOTIATIONS: The Authority’s Evaluation Committee will shortlist firms based on its evaluation and scoring of the Letters of Interest and qualifications information received. Scoring of the submittals will be as follows: Similar Project Experience – 25 points; Project Approach – 30 points; Prequalification Documentation – 10 points; Project Team – 25 points; Office Location – 10 points. The three firms with the highest point totals will be shortlisted.
Shortlisted firms will proceed to the next step in the process which includes preparation and submittal of a Technical Proposal and an oral presentation. The Authority will provide the shortlisted firms with a Scope of Services for use in preparing the Technical Proposal. Each firm will be evaluated and ranked by the Authority’s Evaluation Committee based on the Technical Proposal and oral presentation. As part if its evaluation process, the Committee will also consider the consultant’s willingness to meet time requirements, consultant’s projected workload, and consultant’s use of Minority/Women Owned Businesses.
CODE OF ETHICS: All consultants selected to work with the Authority are required to comply with the Authority’s Code of Ethics, a copy of which may be viewed on the Authority’s web site at www.oocea.com.
CONFLICT OF INTEREST: If selected, the consultant, during the term of its agreement with the Authority, will not eligible to pursue any advertised construction engineering and inspection projects of the Authority as either a prime or subconsultant where the consultant participated in the design of the projects. Subconsultants are also ineligible to pursue construction engineering and inspection projects where they participated in the design of the projects.
EQUAL OPPORTUNITY STATEMENT: The Orlando-Orange County Expressway Authority, in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, hereby notifies all firms and individuals that it will require affirmative efforts be made to ensure participation by minorities.
MINORITY/WOMEN/DISADVANTAGED BUSINESS ENTERPRISE PARTICIPATION: Minority/Women/ Disadvantaged Business Enterprises will not be discriminated against on the basis of race, color, sex, or national origin in consideration for qualification or an award by the Authority.
NON-SOLICITATION PROVISION: From the first date of publication of this notice, no person may contact any Authority Board Member, Officer or Employee or any selection committee member, with respect to this notice or the services to be provided, except as related to the submittal requirements detailed above. Reference is made to the lobbying guidelines of the Authority for further information regarding this Non-Solicitation Provision.
Interested parties are advised that the Authority will hold a meeting on October 14, 2009, beginning at 9:30 a.m., in the Authority’s Headquarters Building to discuss the proposed Five Year Work program recently approved by the Board. The intent of the meeting is to provide an overview of the plan and the projected sequence and timing of proposed construction projects. The meeting is informational only and is not specifically related to the projects included in this notice. Attendance at the meeting is not mandatory and is not a prerequisite to submitting a Letter of Interest for this project.
LETTER OF RESPONSE DEADLINE: October 23, 2009, 3:00 p.m., Orlando local time.
AUTHORITY CONTACT PERSON: Robert Johnson, Procurement Manager, (407)690-5372
LETTER OF RESPONSE ADDRESS: Orlando-Orange County Expressway Authority, 4974 ORL Tower Road, Orlando, FL 32807
Re: CEI Services
Project No. 253D
Contract No. 000665
ORLANDO-ORANGE COUNTY EXPRESSWAY AUTHORITY, Claude Miller, Director of Procurement